Capture and Content Services

Let us show you how we can help drive digital transformation in your organization

Digital Transformation In Indianapolis, Indiana

Studies show that businesses can save 528 hours per employee per year by simply digitizing data collection.1

Paper documents are a traditional business practice. They seem harmless, until one original document turns into five copies that are then sorted, filed, sent for an edit, emailed, redacted, distributed, refiled, copied and so on. Soon enough, that original file has ten versions scattered across numerous offices, managers, and teams, significantly slowing down workflows, productivity, and performance.

There is a reason the wave of digital transformation has been so impactful for small business and large enterprises across the nation. It permits healthier organizations, a more robust and accessible portfolio, and a team poised for growth.

The digital transformation of our world is underway, and being the sophisticated, strategic professional you are, there is no doubt you’ve already heard how the digitization and archiving of your documents builds a strategic advantage into your business. Paperless workflows are already transforming the way we work.

From accessing documents to allocating budgets, organizations across the nation are planning their path to success.

48% of SMBs plan to transform their business to operate in a digital future. 75% surveyed agree that tech is changing how they do business.2
  • What would it mean for your customers if you could spend more time focused on their needs?
  • How could secure remote access to your team promote a culture that retains talent?
  • How could information at your fingertips transform the way you show up for clients?

If your organization is serious about curbing the impact of turnover, serving your customers in real-time, and planning for dynastic longevity, digital transformation is the actionable path to turn your strategic planning into realized returns.

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The Digital Conversion Process

The steps to your organization’s digital transformation

Download Backfile Conversion PDF
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Consultation & Scoping

  • One of our imaging experts will meet with you to gather expectations and project goals. The quantity and condition of all original documents will be thoroughly examined to begin budgetary planning.

  • Basic project instructions and indexing requirements will be outlined.

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Budgetary Proposal

  • After visual inspection, a written proposal will be provided. Options for budgeted monthly billing or one-time project costs are available.

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Project Samples

  • Quality samples of the project will be provided for customer approval prior to executing a project agreement and beginning work in production.

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Execute Project Agreement

  • Both sides sign off on established project deadlines and the expected project effort.

  • Files are boxed up by client or Xerox team (may incur additional cost).

  • Project can be completed on site or off site. If off site, project pick-up date is established.

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Project Kickoff, Production Process and Security Details

  • For onsite or off site projects, we will hire personnel and stand up process based on your needs.

  • A strict chain of custody and 24/7 surveillance is always kept with client files.

  • Progress tracking is logged and available upon request for each project task.

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Digital Delivery

  • Completed work is checked again for quality and delivered via encrypted external drive, secure FTP upload, or directly imported into a content management database.

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Project Return or Secure Destruction

  • All original files are returned upon file completion.

  • If destruction has been selected, we will wait 60 days post delivery to shred the original documents. An affidavit of destruction will be provided to the client.

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Project Completion

  • Client received itemized billing per original agreement. Billing may be complete in one invoice or spread across several months dependent upon the project size.

Digital Imaging and Backfile Conversion Made Easy

Accelerate and simplify your business processes

Security & Quality Control

Securely access content and manage its life cycle. We follow industry best practices in security to mitigate risk, providing:

  • Chain of Custody Controls

  • Pickup and Delivery by insured vehicle and personnel

  • Secure Authenticated Shredding

  • In Progress File Retrieval

  • Scheduled Progress Updates

  • Image and Indexing Quality Controls

  • Operating on a Fortune 200 Regulated Network

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Conversion Services

Go digital with your documents to save office space, lower costs, and reduce waste. Our offerings include:

  • On-site and Off-site Solutions

  • Paper to Digital

  • Wide Format to Digital

  • Bound books to Digital

  • Microfilm to Digital

  • Negatives to Digital

  • Microfiche & Aperture Cards

  • Litigation Discovery

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Content Management

Maximize your business potential and improve your workflow with content management, process automation, and sharing made easy.

  • Customized Document Management Platform

  • Systems Integration

  • On-site Technical Support

  • Workflow Automation

  • Data Migration

  • Form Recognition

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Xerox Robotic Process Automation

Automate manual tasks across business processes to do more in less time and with fewer resources.

Small and medium-sized businesses (SMBs) are facing a lot of big changes. And in the day-to-day shuffle of managing operations and keeping up with the times, new challenges have intensified old pain points. Tight budgets. Hybrid workforces. And time-consuming manual tasks that keep business up and running, but not necessarily growing.
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Build a Better Work Experience Today!

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